Simple Resignation Letter Format (10+ Samples to Copy & Paste)

Resigning from a job can feel stressful, but writing your resignation letter doesn’t have to be. A simple resignation letter should be clear, polite, and professional. In this guide, you’ll find 10+ simple resignation letter formats that you can copy and paste for office, HR, and manager submission.

What to Include in a Simple Resignation Letter

A basic resignation letter should include:

  • Your name and job position
  • Date of writing the letter
  • Manager/HR name (optional)
  • A clear resignation statement
  • Last working day (notice period)
  • A short thank you line
  • Your signature / contact details

Simple Resignation Letter Format (Best Template)

Copy and paste this standard format:

Subject: Resignation Letter

Dear [Manager Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name]. Please accept this letter as my official notice of resignation.

As per my notice period, my last working day will be [Last Working Date]. I appreciate the opportunities and support I received during my time here.

Thank you for your guidance and support.
Sincerely,
[Your Full Name]
[Employee ID (Optional)]
[Phone Number (Optional)]

10+ Simple Resignation Letter Samples (Copy & Paste)

1) Simple Resignation Letter (Short & Professional)

Dear [Manager Name],
I would like to resign from my position as [Job Title] at [Company Name]. My last working day will be [Date]. Thank you for your support and guidance.

Sincerely,
[Your Name]

2) Simple Resignation Letter With 1 Month Notice

Dear [Manager Name],
Please accept this letter as formal notice of my resignation from [Company Name]. As per my notice period, my last working day will be [Date]. I am grateful for the experience and opportunities provided.

Sincerely,
[Your Name]

3) Simple Resignation Letter With 2 Weeks Notice

Dear [Manager Name],
I am writing to resign from my role as [Job Title] at [Company Name]. My last working day will be [Date], two weeks from today. Thank you for the support during my employment.

Regards,
[Your Name]

4) Resignation Letter for Personal Reasons (Simple)

Dear [Manager Name],
I am resigning from my position at [Company Name] due to personal reasons. My last working day will be [Date]. I appreciate your support and understanding.

Sincerely,
[Your Name]

5) Simple Resignation Letter for Better Opportunity

Dear [Manager Name],
I am writing to formally resign from my position at [Company Name]. I have accepted another opportunity, and my last working day will be [Date]. Thank you for your support and the learning experience.

Regards,
[Your Name]

6) Simple Resignation Letter for Health Reasons

Dear [Manager Name],
I am resigning from my role as [Job Title] at [Company Name] due to health reasons. My last working day will be [Date]. Thank you for your understanding and support.

Sincerely,
[Your Name]

7) Immediate Resignation Letter (Simple)

Dear [Manager Name],
I am writing to resign from my position at [Company Name], effective immediately due to unavoidable circumstances. I apologize for the short notice and appreciate your support.

Sincerely,
[Your Name]

8) Simple Resignation Letter to HR

Dear HR Manager,
I would like to submit my resignation from the position of [Job Title] at [Company Name]. My last working day will be [Date] as per the notice period. Thank you for your support.

Sincerely,
[Your Name]

9) Simple Resignation Email Format

Subject: Resignation – [Your Name]

Dear [Manager Name],
I am writing to resign from my position as [Job Title] at [Company Name]. My last working day will be [Date]. Thank you for the opportunity and support.

Regards,
[Your Name]

10) Simple Resignation Letter (Very Short – 2 Lines)

Dear [Manager Name],
Please accept this as my resignation from [Company Name]. My last working day will be [Date].

Sincerely,
[Your Name]

11) Simple Resignation Letter With Thank You

Dear [Manager Name],
I am writing to formally resign from my position at [Company Name]. My last working day will be [Date]. Thank you for the support, guidance, and opportunities provided to me during my time here.

Sincerely,
[Your Name]

12) Simple Resignation Letter With Smooth Handover

Dear [Manager Name],
Please accept my resignation from [Company Name]. My last working day will be [Date]. I will ensure a smooth handover of my responsibilities during the notice period. Thank you for your support.

Regards,
[Your Name]

SECTION A

Simple Short Resignation Letter (2–3 Lines)

Sample 1 (2 Lines):
Dear [Manager Name],
Please accept this email/letter as my resignation from my position as [Job Title], effective [Last Working Day]. Thank you for the opportunity.

Sample 2 (3 Lines):
Dear [Manager Name],
I am writing to resign from my role as [Job Title], effective [Date]. I appreciate your support and guidance during my time here. Thank you.

SECTION B

Resignation Letter Template (Copy & Paste)

Dear [Manager Name],
I am writing to formally resign from my position as [Job Title] at [Company Name], effective [Last Working Day].

This decision was not easy, but after careful consideration, I have decided to move forward with a new opportunity. I am grateful for the support, learning, and experience I received during my time here.

I will complete all pending work and ensure a smooth handover before my last working day. Please let me know if there is anything specific you would like me to prioritize.

Thank you again for everything.
Sincerely,
[Your Name]
[Employee ID – Optional]
[Phone Number – Optional]

SECTION C

Resignation Email to Manager (Sample)

Subject: Resignation – [Your Name]

Hi [Manager Name],
I hope you are doing well. I am writing to formally resign from my position as [Job Title], and my last working day will be [Date].

Thank you for your guidance and support. I will ensure a smooth handover of my work before leaving.

Regards,
[Your Name]

Short Email Version (Quick):
Hi [Manager Name], I would like to resign from my role as [Job Title], effective [Date]. Thank you for your support and guidance. Regards, [Your Name].

Tips to Write a Good Resignation Letter

✅ Keep it short and polite
✅ Mention your last working day clearly
✅ Avoid negative comments
✅ Thank your manager/company
✅ Offer handover support if possible

FAQs – Simple Resignation Letter Format

What is the best simple resignation letter format?

A simple resignation letter should include a resignation statement, last working day, and a thank you line. Keep it professional and short.

Can I resign by email?

Yes. Many companies accept resignation by email, especially for remote work. Use a clear subject line and polite tone.

Should I mention the reason for resignation?

Not compulsory. You can mention a reason only if you want, such as personal reasons or health reasons.

How long should a resignation letter be?

Ideally, 5–10 lines is enough. Keep it simple and direct.

Final Words

This simple resignation letter format is suitable for most offices and HR requirements. Choose a sample above, edit the details, and submit it confidently.

Related Templates: